Secretary to the Board of Trustees 7641 Edible Guernsey LBG Duties of the Secretary are as follows: • Preparing agendas in consultation with the chair and circulating them and any supporting papers in good time • Making all the arrangements for meetings (booking the room, arranging for equipment and refreshments, organising facilities for those with special needs, etc) • Receiving agenda items from other trustees/staff • Checking that a quorum is present • Taking minutes (or being responsible for them being taken) and circulating draft minutes to all trustees • Ensuring that the minutes are signed by the Chair once they have been approved • Checking that Trustees and staff have carried out actions agreed at a previous meeting • Circulating agendas and minutes of the annual general meeting and any special or extraordinary general meetings (where required) Person specification In addition to the person specification for a Trustee, the Secretary should have the following qualities. • Organisational ability • Knowledge or experience of business and committee procedures • Minute-taking experience, if this is not being delegated to staff In addition to the above, the Secretary sits on the Board of Directors.